49 Commonwealth Parliamentary Conference
Bangladesh

Important Guidelines For Registration

Please read this information before completing attached forms

1.            DEADLINES

Deadlines for completing the enclosed forms are as follows:

2.         TRAVEL AND ACCOMMODATION REQUIREMENTS

The dates of arrival in Dhaka, Bangladesh and flight numbers should be communicated to the Conference Secretariat (+880 2 9143 501), Parliament of Bangladesh by 25 July 2003 on Form No. 1 “Travel and Accommodation”, so that arrangements can be made to meet delegations at the airport and book sufficient hotel rooms. 

3.            BIOGRAPHICAL DETAILS

Please attach 2 passport size photographs with the name of the delegate printed on the back of each.  The original biographies form and the photographs should be sent to the Conference Secretariat. This will ensure that the delegate's photograph and biographical information appear in the biographies booklet. A copy (without photos) should be sent to the Secretariat.

Please note that biographies for publication will be derived from the material given in Form No. 2 “Biography Form”.  If biographies are too lengthy, editorial decisions may be made to summarize the biographies.

4.            OTHER INFORMATION


                 4.1            Delegates and Secretaries

Details of the numbers of delegates and secretaries each Branch is entitled to send are set out in individual letters of invitation from the host Branch.  Where a Branch has been invited to send a Branch Secretary (or other Branch official) he or she is invited to accompany the delegation as its Secretary and to serve on the Conference Secretariat.

           4.2            Official Observers

CPA Branches, which have been invited to send an official observer, must meet the costs of their own travel to and from Bangladesh, but the Bangladesh Branch will be responsible for their internal transport, hotel expenses and official entertainment. The dates of arrival in Bangladesh and flight numbers should be communicated to CPA Bangladesh Branch when known so that arrangements can be made to meet delegations at the airport.

4.3            Other invited Observers

Other invited observers are responsible for meeting the costs of their travel to the Conference, and will be charged an observer fee of US$3,000 in Bangladesh which will cover the costs of internal transport, hotel expenses and official entertainment at the conference.

4.4            Spouses

Conference Participants are welcome to bring along their spouses at their expense. In such an event, a Spouse fee of US$ 1000 will be payable to the host Branch to help defray the cost of internal transport, hotel expenses and official entertainment during the period of the Plenary Conference. Kindly note that following CPA custom no children of whatever age can be accepted in any circumstances.

4.5            Travel

Plenary Conference Delegates

Please note that travel should be routed to Dhaka.

Executive Committee Members and those attending the Conference of Members from Small Countries

For those attending either the Executive Committee Meeting or Commonwealth Women Parliamentarians Steering Committee in Dhaka should note the applicable day of arrival.

For further details please refer to the Information Circular.

5.            INFORMATION

The CPA Secretariat will write to Branches separately to send further information about the conference, and information about how to reclaim travel expenses.